Secretary is a critical position that helps to organize work in the office and assist executives, managers, or departments in the administrative work. They are those people who make sure that business processes are carried out flawlessly by taking care of communication, scheduling, documenting, and coordinating all these. The position is critical in many sectors, including corporate offices, school and college, government bodies, and NGOs.
Key Responsibilities
- Handling and processing calls, mails and letters.
- Organization and scheduling of meetings, appointments, keeping of calendars.
- Writing reports, memos and other official reports.
- Creating and updating filing systems (in hard copy and electronic format).
- Helping managers or executives in day to day activities.
- Managing the logistics of the travel and organizing of events.
- Welcoming and giving the much needed support to a visitor.
- Maintenance of the privacy of sensitive information.
Qualifications & Skills Required
Educational Background:
- General Certificate of Education Advanced Level or Diploma in Office Management/ Business Administration.
- Candidates with Management/ Business Studies degree have added advantage.
Skills:
- Proper written/verbal communication skills.
- Good organizational and multitasking abilities.
- Expert knowledge in MS Office (Word, Excel, PowerPoint, Outlook).
- Ability to pay attention to detail and keep secrets.
- Skills in time management/problem solving.
Experience:
- Prior experience in administration, clerical work, or as a personal assistant is often required.
Sample Curriculum Vitae (CV)
You can use sample CV that we given below.
Here is your downloadable sample CV for an Secretary, with all customizable fields (like name, address, institute, and company names) highlighted in yellow:
| Download Secretary Sample CV | PDF Document |
| Download Secretary Sample CV | Word Document |
Salary Range
- In Sri Lanka (LKR): LKR 45,000 – 120,000 per month (varies by organization and experience).
- Overseas (USD): USD 700 – 2,500 per month (depending on country, sector, and seniority).
Career Path & Opportunities
Secretaries can advance to roles such as:
- Executive Secretary / Executive Assistant
- Office Manager
- Administrative Officer
- HR Assistant / Coordinator
- Personal Assistant to CEO/Director
How to Apply / Recruiters
In Sri Lanka:
- You can find electrician job vacancies through our website, or by applying directly via company websites.
For Overseas Jobs:
- Use international employment websites such as Indeed, Gulf Talent or Work Abroad.
FAQs
Q1. Which are the most hiring industries of secretaries?
Secretaries: In high demand in the offices of companies, schools, government, law firms, hospitals and NGOs.
Q2: Is it necessary that secretaries have advanced information technology knowledge?
Basic to intermediate IT and MS Office skills required. Enhanced digital abilities are an added windfall
Q3, Is it possible to start work as a secretary without experience?
Yes they are available in large numbers, but prior experience will help you stand out when it comes to applying as an entry-level secretary.
Q4 What is the distinction between secretary and personal assistant?
A: A secretary is mostly concerned with office work, whereas the personal assistant is closely associated with the physique of the executives and can work on personal and professional work as well.